CHÂTEAU DE GUDANES

TERMS AND CONDITIONS

WEDDING CONTRACT, RELEASE OF LIABILITY, WAIVER OF CLAIMS

Château de Gudanes

09310 Chateau-Verdun

France

(“we”, “us”, “our”) 

FÉLICITATIONS

We would like to extend our sincerest and dearest congratulations to you for your engagement and would like thank you dearly for choosing to celebrate your union at Château de Gudanes. We look forward with much excitement and anticipation to creating the celebration of your dreams. As part of formalising your booking, and as reassurance so that we can all begin planning together for this most special event, a necessary first step is to formally agree upon some important details. And so, it is with this purpose that the following agreement has been put together by Château de Gudanes. We thank you kindly in advance for your understanding and if you require further clarification with respect to any of the terms or conditions laid out below, we would be most happy to assist you.

AGREEMENT

These terms and conditions of this document form the agreement between the person(s) making the booking (“you”, “client”) and SCI Les Torrents D’Aston, Château de Gudanes (“Château de Gudanes”, “Château”). 

The following agreement commences when you place your booking with Château de Gudanes, payment of the non-refundable deposit has been received and Château de Gudanes confirms your booking in writing. 

Please read these the Terms and Conditions carefully prior to making your booking and paying the non-refundable deposit. And so, the following sections describe in finer detail the terms and conditions of this agreement.

VENUE

Château de Gudanes offers you exclusive use of the estate, gardens and grounds for your wedding celebration and stay. 

GUEST QUARTERS

The Château is able to host guests up to 18 guests (minimum 12 guests) to be received to stay in 8 beautifully decorated French furnished bedrooms. Over our time planning together, we will kindly request you to send through guest room allocations. Room allocations may be changed as long as the overall number of guests remains the same and the number of guests in each room stays the same.

BATHROOMS

At the beginning of 2019 the Château Bathrooms were completely renovated in true 18th Century fashion - with elegant fittings and fixtures, delicate floral wallpaper adorning the walls and sumptuously textured towels that add the perfect finishing touch. 

There are three bathrooms at the Château each with a shower, toilet and washbasin. One of these bathrooms also has a bath. In addition to these shared bathrooms there are a further two separate powder rooms on the ground and first floor.

There is a fourth bathroom which is a small ensuite in one of the bedrooms. This ensuite includes a bath and washbasin.

PRICES

All prices are inclusive of TVA (at 20%).  All prices stipulated on the contract shall be adhered to. Any other prices or optional extras shall be discussed separately and are subject to change without notice.

PAYMENT

You are required to make the following payments to Château de Gudanes:

  1. Non-refundable 50% deposit in order to secure your booking. 

  2. Final balance (less 50% non-refundable deposit) at least 45 days prior to your event. 

Payments are to be made in Euros via direct bank transfer through Transferwise. 

BOOKING

A booking is only considered confirmed upon the payment of the deposit.

FINAL NUMBERS

The Château’s pricing is final for up to 18 guests, including the wedding couple. The price is fixed per person and we require a minimum of 12 guests. 

If there are changes, we must ask that you advise us of your final guest numbers at least thirty 30 days prior to the wedding date. 

DIETARY REQUIREMENTS

Château de Gudanes will cater for special dietary requirements at no additional cost. All dietary requirements must be confirmed with your final guest numbers. Only previously advised special requirements, given by this date, will be accommodated. The utmost care and diligence will be taken with all special dietary requirements, but please kindly understand that some meals may contain trace elements as the kitchen does process allergen items.

CANCELLATIONS

In the event that something may happen, Château de Gudanes will endeavour to be as understanding and reasonable as possible and your booking may be able to be transferred to a different date. This applies for one instance only and bookings cannot be changed more than once. Notice of cancellation of the booking must be made in writing and confirmed to have been received by Château de Gudanes. The initial deposit is non-refundable. We ask that you make any claims through your insurance and we will be happy to provide any documentation required from our behalf.

If you cancel your wedding booking less than 45 days in advance of your arrival date we will try our very best to organise a solution that suits everyone. However, under exceptional circumstances you may have to forfeit the balance of the full cost of your event. This is subject to the full discretion of Château de Gudanes. 

Outside of Force Majeure, see below, if Château de Gudanes has to cancel your wedding the initial deposit is refundable less non-refundable costs incurred. 

FORCE MAJEURE

The term 'Event of Force Majeure' means any act, event or cause not reasonably within the control of the parties and which, by the exercise of reasonable diligence, the parties are unable to prevent or overcome. In the Event of Force Majeure the deposit remains non-refundable and your booking will be able to be transferred to a different date.

RESPONSIBLE SERVICE OF ALCOHOL

Château de Gudanes is required to meet certain obligations in relation to the responsible service of alcohol. In accordance with these obligations, Château de Gudanes has the right to refuse entry or reject guests, at Château de Gudanes’s absolute discretion, if they are: dangerously intoxicated, violent, quarrelsome or disorderly, smoking in a smoke-free area or suspected of having or using illicit drugs on the premises. Château de Gudanes reserves the right, and its absolute discretion, to close your event early or cease the service of alcohol, if it believes that you and/ or your guests are acting in a way which may result in an infringement of the liquor laws.

DAMAGE

Château de Gudanes shall not be responsible for loss of, or damage to, property left on the premises prior to, during or after the event. You acknowledge that your personal belongings, and the belongings of your guests, are not secure and that it is your responsibility to ensure that you and your guests keep valuables safe. We cannot be held responsible for any loss or damage that occurs to your or your guests belongings. 

Château de Gudanes is a Class I nationally listed Historical Monument. The client accepts responsibility for any damage or theft to the premises or its fittings or equipment caused by the client, client’s guests or by outside contractors engaged by the client prior to, during or after the function. Your are required to inform all relevant persons involved in the organising of the function, whether colleagues or independent vendors, of these Terms & Conditions.

If there is any damage to the venue, thefts or other incidentals you will be notified following the event and invoiced for the amount.

SAFETY

Château de Gudanes is presently undergoing extensive and ongoing restoration work. You acknowledge that parts of Château de Gudanes and its grounds may be hazardous and dangerous. You further acknowledge that you and your guests are entering Château de Gudanes and its grounds voluntarily and at your and their own own risk. You are responsible for your own safety and the safety of your guests.

You acknowledge that the Château’s facilities are in keeping with our philosophy of experiencing an authentic, 18th Century Château. It will be necessary for you and your guests to carry a torch (flashlight) when it is dark. 

On behalf of yourself and your guests, you agree to act in a responsible manner around candles and ensure that open flames are not left unattended and that candles are placed in a safe place at all times. 

INDEMNITY

In consideration of you being permitted to enter Château de Gudanes and its grounds, you hereby assume all risk of accident and all risk of personal injury (including death) to yourself, your guests and to your personal property and the personal property of your guests, sustained whilst you are in the Château and its grounds and you and your heirs, executors, administrators, personal representatives and assigns hereby release us and our directors, officers, and employees from any and all liability whatsoever for any loss, personal injury (including death) or property damage which you or your guests may suffer whilst at Château de Gudanes and in its grounds.

You hereby agree to hold harmless and indemnify us, our directors, officers, employees, licensees, agents, assigns and successors against any and all claims, actions, proceedings, demands, liability, costs, losses, damages and expenses resulting from or by reason of any claim arising from a breach of any of your representations, agreements and undertakings made by you in this letter agreement. 

You are liable for any damage sustained to Château de Gudanes, its employees, agents or contractors and/or its premises and contents that is caused by you, your guests or other persons attending the function, while at Château de Gudanes. You further indemnify Château de Gudanes against any loss and/or damage that is caused directly and/or indirectly by the conduct of you, your guests, invitees and/or other persons attending the function. This includes, but is not limited to, any loss and/or damage that is caused (directly and/or indirectly) because of any failure by you, your guests, and/or other persons attending the function to observe any legislative regulatory, license or authorisation.

All guests attending your wedding will need to sign an individual indemnity form in advance of their arrival. 

CONFIDENTIALITY

Henceforth you give Château de Gudanes permission to confirm details about your wedding with your listed independent vendors. You also give permission for Château de Gudanes to confirm details, such as arrival and departure times, with guests who contact us in the lead up to the event. 

If there are any primary and secondary contacts that you would like to list as people who are allowed to discuss and make changes to your wedding please kindly let us know. 

PHOTOGRAPHY & SEPARATE VENDORS

You give permission for Château de Gudanes to use photographs and videos, taken by the Château Team during the event, on social media, the Château de Gudanes website and for publicity, including for magazines and other online and printed materials. 

Should you wish to organise a photographer for the event, or any other independent vendors such as a separate florist, in advance of their arrival they will need to sign an individual indemnity form (as with all guests).

ALTERATIONS TO CONTRACT

We are open to amending this contract so that all parties feel comfortable. Any alteration to these terms and conditions must be in writing and signed by all relevant parties.

JURISDICTION

This agreement shall be governed by, and construed in accordance with, the laws of England and Wales, whose courts shall be the courts of exclusive jurisdiction. 

ACKNOWLEDGEMENT

I confirm that I have read and understand this agreement prior to accepting it, and I am aware that by accepting this agreement I am waiving certain legal rights which I or my heirs, next of kin, executors, administrators, assigns and representatives may have against Château de Gudanes.